Bylaws & Policies
The Bylaws & Policies listed here is the living, breathing document of CEP Local 401; it provides direction
and guidance for our members, and essential information pertaining to our place in the labour movement.
BYLAWS INDEX
ARTICLE 1 NAME
ARTICLE 2 JURISDICTION
ARTICLE
3 OBJECTS
ARTICLE 4 LOCAL STRUCTURE
ARTICLE 5 MEMBERSHIP
ARTICLE 6 LOCAL DUES AND ASSESSMENTS
ARTICLE
7 GOVERNING AUTHORITY
ARTICLE 8 LOCAL MEETINGS
ARTICLE 9 EXECUTIVE BOARD MEETINGS
ARTICLE 10 QUORUM
ARTICLE
11 ORDER OF BUSINESS
ARTICLE 12 REFERENDUM
ARTICLE 13 LOCAL OFFICERS AND THE DUTIES OF LOCAL OFFICERS
ARTICLE
14 LOCAL COMMITTEES
ARTICLE 15 ELECTIONS
ARTICLE 16 VACANCIES
ARTICLE 17 OATH OF OFFICE
ARTICLE
18 CHARGES, TRIALS AND APPEALS
ARTICLE 19 RECALL
ARTICLE 20 ADOPTION AND AMENDMENTS
ARTICLE
21 STRIKES
ARTICLE 22 INCIDENTAL EXPENSES
ARTICLE 23 MISCELLANEOUS
POLICY
INDEX
POLICY 1 RETIREMENT GIFTS
POLICY 2 EXPENSES
POLICY 3 BABYSITTING SUBSIDY
POLICY
4 BEREAVEMENT
POLICY 5 EDUCATION
POLICY 6 SICKNESS AND DISABILITY ABSENCE
POLICY 7 POLICY CHANGES
***********************
ARTICLE 1 NAME
THIS LOCAL SHALL BE KNOWN AS LOCAL 401, CEP.
THE UNION IS BRIEFLY REFERRED TO AS CEP AND IS KNOWN AS THE COMMUNICATIONS, ENERGY AND PAPERWORKERS
UNION OF CANADA.
ARTICLE 2 JURISDICTION
THE JURISDICTION OF THIS LOCAL SHALL BE
THE JURISDICTION ASSIGNED BY THE NATIONAL UNION AND APPEARING ON THE FACE OF THE LOCAL CHARTER.
ARTICLE 3 OBJECTS
THE PURPOSE AND OBJECTS OF LOCAL 401 SHALL BE TO REPRESENT AND SERVE THE WORKERS WITHIN ITS JURISDICTION
IN ACCORDANCE WITH THE BYLAWS AND RULES OF THE LOCAL AND THE CONSTITUTION AND POLICIES OF CEP’S ATLANTIC COMMUNICATIONS
COUNCIL (CEPACC), REFERRED TO AS THE COUNCIL, FOR THE FOLLOWING PURPOSES:
1. TO IMPROVE THEIR WAGES AND HOURS OF WORK, TO INCREASE THEIR JOB SECURITY AND TO SECURE WORKING CONDITIONS
CONDUCIVE TO SAFETY AND GOOD HEALTH;
2.
TO ADVANCE THEIR ECONOMIC, SOCIAL, POLITICAL, AND
CULTURAL INTERESTS; TO DISSEMINATE INFORMATION AMONG WORKERS REGARDING ECONOMIC, SOCIAL, POLITICAL, AND OTHER MATTERS AFFECTING
THEIR LIVES AND WELFARE;
3.
TO GIVE ASSISTANCE AND ENCOURAGEMENT TO ORGANIZATIONS
IN ORGANIZING WORKERS AND TO ENGAGE IN SUCH ACTIVITIES AS MAY BE NECESSARY OR PROPER TO STRENGTHEN THE LABOUR MOVEMENT AND
TO EXTEND THE PROCESS OF COLLECTIVE BARGAINING THROUGHOUT ALL TRADES AND INDUSTRIES;
4. TO SECURE LEGISLATION SAFEGUARDING AND PROMOTING ECONOMIC SECURITY AND THE SOCIAL WELFARE OF ALL
WORKERS;
5.
TO PRESERVE AND EXTEND CIVIL RIGHTS AND LIBERTIES
WITHIN A FREE AND DEMOCRATIC SOCIETY;
6.
TO PROMOTE THE POLICIES AND GOALS OF THE NATIONAL
UNION
7. TO PROMOTE AND UPHOLD THE BY-LAWS AND POLICIES OF THE LOCAL AND THE CONSTITUTION
OF THE NATIONAL UNION, AND THE REGULATION OF THE FEDERAL LABOUR CODE OF RELATIONS BETWEEN EMPLOYERS AND EMPLOYEES THROUGH
COLLECTIVE BARGAINING.
ARTICLE 4 LOCAL STRUCTURE
THE STRUCTURE OF
THE LOCAL SHALL CONSIST OF THE FOLLOWING:
(1) MEMBERSHIP
(2) EXECUTIVE BOARD
(3) SHOP STEWARDS
(4) COMMITTEES
ARTICLE 5 MEMBERSHIP
SECTION 1 – ELIGIBILITY
ANY PERSON ELIGIBLE FOR MEMBERSHIP IN CEP AS DEFINED IN ARTICLE 5 OF ITS CONSTITUTION SHALL BE ELIGIBLE FOR MEMBERSHIP IN
THIS LOCAL IF PERFORMING WORK WITHIN THE LOCAL'S ASSIGNED JURISDICTION, OR ON TEMPORARY TRANSFER OUTSIDE THE LOCAL'S
ASSIGNED JURISDICTION, OR IF EMPLOYED ON A PART TIME OR FULL TIME BASIS BY THE UNION, OR IF DISMISSED AND THE GRIEVANCE IS
NOT YET RESOLVED OR ON A RELATIVELY SHORT TEMPORARY LAYOFF WITH A RECALL DATE.
SECTION 2 – APPLICATION
APPLICATION
FOR MEMBERSHIP SHALL BE SUBMITTED TO THE LOCAL. THE FORM OF THE APPLICATION FOR MEMBERSHIP SHALL BE SUPPLIED BY CEP. AN INITIATION
FEE SHALL BE SUBMITTED ALONG WITH THE WRITTEN APPLICATION FOR MEMBERSHIP UNLESS THE INITIATION FEE HAS BEEN WAIVED BY ACTION
OF THE LOCAL. A MEMBERSHIP CARD WILL BE ISSUED TO EACH APPLICANT UPON APPROVAL OF THE MEMBERSHIP APPLICATION BY ANY MEMBERSHIP
COMMITTEE AUTHORIZED TO ACCEPT OR REJECT MEMBERSHIP ON BEHALF OF THE LOCAL, SUBJECT TO THE RIGHT OF THE LOCAL TO OVERRULE
THE DECISION OF A MEMBERSHIP COMMITTEE, AT A REGULAR MONTHLY MEMBERSHIP MEETING.
SECTION 3 – TRANSFERS
THE
TRANSFER OF MEMBERSHIP FROM THIS LOCAL TO THE JURISDICTION OF ANOTHER LOCAL AND FROM ANOTHER LOCAL TO THE JURISDICTION OF
THIS LOCAL SHALL BE MADE IN ACCORDANCE WITH ARTICLE 5 OF THE UNION CONSTITUTION.
ARTICLE 6 LOCAL DUES AND ASSESSMENTS
EACH MEMBER OF THE LOCAL SHALL PAY MONTHLY DUES OF 1.47% OF HIS OR HERS GROSS EARNINGS PLUS ANY CHANGES
THAT THE CONSTITUTION MAKES AS PART OF ARTICLE 6.02. IN ADDITION TO THIS AMOUNT, EACH MEMBER SHALL PAY DEFENSE FUND PER CAPITA
IN ACCORDANCE WITH ARTICLE 6 OF THE CEP NATIONAL CONSTITUTION. THE LOCAL SHALL NOTIFY THE MEMBERSHIP IMMEDIATELY AFTER THE
NATIONAL UNION GIVES NOTICE THAT THE DEFENSE FUND PER CAPITA IS IMPLEMENTED OR CEASED.
MEMBERSHIP DUES MAY BE CHANGED ONLY BY A MAJORITY OF THOSE VOTING ON THE QUESTION BY SECRET
BALLOT REFERENDUM OF THE ENTIRE MEMBERSHIP OF THE LOCAL; OR BY A MAJORITY SECRET BALLOT VOTE IN A MEMBERSHIP MEETING WHERE
A QUORUM IS PRESENT IF THE QUESTION HAS BEEN ADVERTISED ON BULLETIN BOARDS, BOTH
PAPER AND ELECTRONIC, AT
LEAST FOURTEEN (14) DAYS IN ADVANCE OF THE MEETING.
A SPECIAL ASSESSMENT SHALL BE LEVIED BY CEPACC OF $10.00 PER MEMBER PER MONTH TO COVER COUNCIL EXPENSES. ANY INCREASE
OR DECREASE SHALL BE TIED TO THE COUNCIL BYLAWS.
THE
MEMBERSHIP OF THE LOCAL MAY LEVY A SPECIAL ASSESSMENT ONLY IN THE SAME MANNER AS PROVIDED FOR CHANGING LOCAL DUES.
ARTICLE 7 GOVERNING AUTHORITY
SECTION 1 – MEMBERSHIP
THE AFFAIRS OF THE LOCAL SHALL BE GOVERNED BY ITS MEMBERSHIP IN ACCORDANCE WITH THE CONSTITUTION AND POLICIES OF THE UNION
IN THE FOLLOWING MANNER:
1.
THROUGH ACTION TAKEN IN MEMBERSHIP MEETINGS OR BY
REFERENDUM OF THE MEMBERSHIP;
2.
THROUGH ACTIONS AND DECISIONS OF THE EXECUTIVE BOARD
BETWEEN MEMBERSHIP MEETINGS;
3.
THROUGH ACTIONS AND DECISIONS OF THE LOCAL OFFICERS
BETWEEN MEETINGS OF THE EXECUTIVE BOARD;
4. THE
ACTIONS AND DECISIONS OF THE EXECUTIVE BOARD AND OFFICERS OF THE LOCAL BETWEEN LOCAL MEETINGS MAY BE OVERRULED BY THE MEMBERSHIP
IN A LOCAL MEETING OR BY REFERENDUM.
SECTION 2 –
EXECUTIVE BOARD
THE LOCAL EXECUTIVE BOARD SHALL CONSIST
OF THE FOLLOWING:
- VICE
PRESIDENT KINGS COUNTY
- VICE PRESIDENT QUEENS COUNTY
- VICE PRESIDENT PRINCE COUNTY
ONE VICE PRESIDENT SHALL BE SELECTED FROM THE VICE PRESIDENTS OF KINGS, QUEENS OR PRINCE COUNTY TO
ACT AS VICE PRESIDENT OF THE LOCAL.
THE LOCAL VICE PRESIDENT
AT LARGE SHALL BE SELECTED BY THE VICE PRESIDENTS OF THE COUNTIES.
ARTICLE 8 LOCAL MEETINGS
a.THERE SHALL BE AT LEAST NINE (9) MONTHLY MEETINGS CALLED EACH YEAR. THE DATES AND LOCATION OF SUCH MEETINGS
SHALL BE SET BY THE EXECUTIVE BOARD WHO SHALL GIVE AT LEAST FOURTEEN (14) DAYS NOTICE.
b. SPECIAL MEETINGS SHALL BE CALLED BY THE PRESIDENT OR BY THE SECRETARY
OF THE LOCAL, UPON RECEIPT OF A REQUEST FROM A MAJORITY OF THE LOCAL OFFICERS OR A PETITION SIGNED BY FIFTEEN (15) MEMBERS
OF THE LOCAL. UPON RECEIPT OF SUCH A REQUEST, A MEETING SHALL BE POSTED AT LEAST FIVE (5) DAYS PRIOR TO THE MEETING. THE NOTICE
SHALL STATE THE NATURE OF THE BUSINESS TO BE TRANSACTED AT THE MEETING AND NO BUSINESS OTHER THAN THAT SPECIFIED IN THE NOTICE
SHALL BE TRANSACTED AT SUCH MEETING.
ARTICLE
9 EXECUTIVE BOARD MEETINGS
a. THE EXECUTIVE
BOARD SHALL MEET MONTHLY OR NOT LESS THAN SIX (6) TIMES PER YEAR AT A TIME AND PLACE TO BE DETERMINED BY A MAJORITY OF
THE EXECUTIVE BOARD.
b. A SPECIAL MEETING OF THE EXECUTIVE
BOARD MAY BE CALLED BY REQUEST OF THE PRESIDENT OR A MAJORITY OF THE MEMBERS OF THE EXECUTIVE BOARD.
c. ANY EXECUTIVE BOARD MEMBER WHO VOLUNTARILY ACCEPTS AN ACTING MANAGEMENT ROLE
SHALL NOT BE PERMITTED TO ATTEND EXECUTIVE BOARD MEETINGS WHILE IN THAT ROLE.
ARTICLE 10 QUORUM
A QUORUM
FOR THE TRANSACTION OF BUSINESS SHALL NOT BE LESS THAN FOUR (4) MEMBERS PRESENT IN PERSON AT ANY EXECUTIVE BOARD MEETING.
A QUORUM FOR THE TRANSACTION OF BUSINESS SHALL NOT BE LESS THAN FOUR (4) MEMBERS PRESENT IN PERSON AT ANY REGULAR OR SPECIAL
MEETING AND ONE (1) OF THOSE MEMBERS MUST BE ELIGIBLE TO PARTICIPATE IN LOCAL ELECTIONS AND BE A NON-EXECUTIVE BOARD MEMBER.
ARTICLE 11 ORDER OF BUSINESS
THE ORDER OF BUSINESS FOR THE LOCAL SHALL BE AS FOLLOWS:
1. CALL TO ORDER
2. ROLL CALL OF
OFFICERS
3. READ AND APPROVE THE MINUTES
4. READ THE CEP HARASSMENT POLICY
5. CORRESPONDANCE
6. FINANCIAL REPORT
7. COMMITTEE REPORTS
1.
OCCUPATIONAL HEALTH AND SAFETY
2. JOINT CONSULTATIVE
3. GRIEVANCE
4. FRIENDSHIP
8.
PRESIDENT’S REPORT
9. DELEGATE AND REPRESENTATIVE’S
REPORTS
1.
CEPACC
2. PEI FEDERATION OF LABOUR
3. CEP NATIONAL
4.
CANADIAN LABOUR CONGRESS
5. OTHER EVENTS OR CONVENTIONS
10.
OLD BUSINESS
11. NEW BUSINESS
12. ADJOURNMENT
AT A LOCAL
MEETING THE ORDER OF BUSINESS MAY BE SUSPENDED BY A TWO-THIRDS VOTE OF THE MEMBERS PRESENT.
ARTICLE 12 REFERENDUM
THE EXECUTIVE BOARD SHALL ORDER A SECRET BALLOT REFERENDUM VOTE IF A PETITION SIGNED BY TWENTY
(20) PERCENT OF THE LOCAL MEMBERSHIP OR A PETITION SIGNED BY A MAJORITY OF THE MEMBERS OF THE EXECUTIVE BOARD IS RECEIVED
WHICH CALLS FOR OR CERTIFIES THE DESIRE FOR A REFERENDUM ON ANY PARTICULAR SUBJECT. THE MAJORITY OF THE VOTES CAST SHALL DECIDE
THE REFERENDUM. THE PETITION MUST BE LEGIBLE WITH PRINTED NAME, ADDRESS AND SIGNATURE OF EACH MEMBER IN GOOD STANDING AND
WILL BE VERIFIED BY THE ELECTION COMMITTEE.
ARTICLE 13 LOCAL OFFICERS AND THE DUTIES OF LOCAL OFFICERS
SECTION 1 – LOCAL OFFICERS
THE OFFICERS OF THE LOCAL SHALL BE:
(1) LOCAL PRESIDENT
(2) LOCAL VICE PRESIDENTS
(3) LOCAL SECRETARY
(4) LOCAL TREASURER
SECTION 2 – DUTIES OF THE LOCAL OFFICERS, CHIEF STEWARD AND SHOP
STEWARDS.
b. PRESIDE AT EXECUTIVE BOARD AND OFFICERS MEETINGS;
c. BE THE OFFICIAL SPOKESPERSON FOR THE LOCAL;
d. SUPPORT
AND ENFORCE THE CONSTITUTION AND THESE BYLAWS AND ACT WITHIN THE POLICIES ESTABLISHED BY THE UNION AND THE LOCAL;
e. APPOINT A REP TO THE PEI FEDERATION OF LABOUR BOARD FROM THE LOCAL MEMBERSHIP
WITH APPROVAL OF THE EXECUTIVE BOARD;
f. APPOINT AND DISCHARGE
SPECIAL COMMITTEES SUBJECT TO THE APPROVAL OF THE EXECUTIVE BOARD;
g. SHALL BE THE FIRST DELEGATE TO CEP, CLC AND SUBSIDIARY BODY CONVENTIONS;
h. APPROVE ALL BILLS TO BE PAID AND HAVE JOINT SIGNING AUTHORITY FOR ALL CHEQUES DRAWN ON THE LOCAL TREASURY;
i. PERFORM WHATEVER ADDITIONAL DUTIES MAY BE ASSIGNED BY THE LOCAL OR REQUIRED
BY THE POLICIES OR CONSTITUTION OF THE UNION;
j. BE AN AUTOMATIC
MEMBER OF THE BARGAINING TEAM OR APPOINT THE PRESIDENTS DESIGNATE;
k. BE THE FIRST MEMBER OF LOCAL 401 TO THE EXECUTIVE BOARD OF THE COUNCIL;
l. TURN OVER ALL PAPERS, DOCUMENTS, FUNDS OR OTHER PROPERTY AT THE CONCLUSION OF HIS/HER TERM OF OFFICE TO
THE LOCAL OR HIS/HER SUCCESSOR IN THE OFFICE.
(2) THE
LOCAL VICE PRESIDENT AT LARGE SHALL:
1.
PERFORM ALL THE DUTIES ASSIGNED BY THE PRESIDENT;
2. CHAIR ALL LOCAL MEMBERSHIP MEETINGS;
3. ACT AS THE FIRST ALTERNATE IN THE ABSENCE OF THE PRESIDENT;
4. TURN OVER ALL PAPERS, DOCUMENTS, FUNDS, OR OTHER PROPERTY AT THE CONCLUSION OF HIS/HER TERM OF OFFICE
TO THE LOCAL OR HIS/HER SUCCESSOR IN THE OFFICE.
(3)
THE LOCAL VICE PRESIDENTS SHALL:
a. WORK UNDER THE DIRECTION
OF THE LOCAL PRESIDENT;
b. REPRESENT THE COUNTY / WORKGROUP
ON THE EXECUTIVE BOARD;
c. PERFORM WHATEVER DUTIES MAY BE
ASSIGNED BY THE LOCAL, THE LOCAL EXECUTIVE BOARD, OR THE PRESIDENT;
d. TURN OVER ALL PAPERS, DOCUMENTS, FUNDS OR OTHER PROPERTY AT THE CONCLUSION OF HIS/HER TERM OF OFFICE TO THE LOCAL
OR HIS/HER SUCCESSOR IN THE OFFICE.
(4) THE LOCAL SECRETARY
SHALL:
a. MAINTAIN A RECORD OF THE LOCAL MEMBERSHIP;
b. RECORD AND MAINTAIN THE MINUTES OF ALL MEETINGS OF THE LOCAL OR THE LOCAL
EXECUTIVE BOARD;
c. NOTIFY MEMBERSHIP OF MEETINGS AND INFORMATION;
d. FURNISH THE EXECUTIVE BOARD OF THE UNION WITH COPIES OF
ANY CHANGES IN THESE BYLAWS WITHIN TEN (10) DAYS AFTER SUCH CHANGES ARE MADE;
e. PERFORM SUCH OTHER DUTIES AS MAY BE ASSIGNED BY THE LOCAL, THE LOCAL EXECUTIVE BOARD, OR THE LOCAL PRESIDENT;
f. TURN OVER ALL PAPERS, DOCUMENTS, FUNDS OR OTHER PROPERTY AT THE CONCLUSION
OF HIS/HER TERM OF OFFICE TO THE LOCAL OR HIS/HER SUCCESSOR IN THE OFFICE.
(4) THE LOCAL TREASURER SHALL:
a. BE
CUSTODIAN OF ALL THE ASSETS OF THE LOCAL INVENTORY;
b. REPORT
TO EACH MEMBERSHIP MEETING ON THE FINANCIAL STATUS OF THE LOCAL;
c. BE BONDED, AS MUST ANY OTHER PERSON WHO HANDLES LOCAL FUNDS OR OTHER PROPERTY IN ACCORDANCE WITH THE UNION CONSTITIUTION
OR ANY LAW;
d. CAUSE PAYMENT OF ALL BILLS APPROVED BY THE
PRESIDENT;
1.
MAKE AVAILABLE ALL DOCUMENTS TO THE TRUSTEE’S
COMMITTEE OR AN OUTSIDE AUDITOR AS REQUESTED;
2. PERFORM
SUCH OTHER DUTIES AS MAY BE ASSIGNED BY THE LOCAL, THE LOCAL EXECUTIVE BOARD, OR THE LOCAL PRESIDENT;
3. TURN OVER ALL PAPERS, DOCUMENTS, FUNDS, OR OTHER PROPERTY AT THE CONCLUSION OF HIS/HER TERM OF OFFICE
TO THE LOCAL OR HIS/HER SUCCESSOR IN THE OFFICE.
(5)
THE CHIEF STEWARD SHALL:
a. SHALL BE APPOINTED BY THE EXECUTIVE
BOARD;
b. FAMILIARIZE ALL STEWARDS WITHIN THEIR JURISDICTION
WITH THE PROVISIONS OF THE COLLECTIVE AGREEMENT AND THOROUGHLY INVESTIGATE ALL GRIEVANCES AND REPORT ON THE STATUS OF ALL
OUTSTANDING GRIEVANCES;
1.
c. PROSECUTE GRIEVANCES AND APPEAL THEM TO HIGHER
LEVELS OF
THE UNION WHEN NOT SATISFACTORILY SETTLED AND SHALL
SIT ON THE GRIEVANCE COMMITTEE OF THE COUNCIL;
d. REPRESENTS
AREA ON EXECUTIVE BOARD AND COUNCIL GRIEVANCE COMMITTEE;
e.
PERFORM SUCH OTHER DUTIES AS MAY BE ASSIGNED BY THE
LOCAL
PRESIDENT OR THE LOCAL EXECUTIVE BOARD;
f. TURN OVER ALL PAPERS,
DOCUMENTS, FUNDS OR OTHER PROPERTY AT THE CONCLUSION OF HIS/HER TERM OF OFFICE TO THE LOCAL OR HIS/HER SUCCESSOR IN THE OFFICE.
(6) THE SHOP STEWARDS SHALL:
a. SHALL BE APPOINED BY THE EXECUTIVE BOARD IN SUCH NUMBERS AS IT FEELS REQUIRED.
b. BECOME FAMILIAR WITH ALL THE PROVISIONS OF THE COLLECTIVE AGREEMENT AND THOROUGHLY INVESTIGATE
ALL GRIEVANCES COMING WITHIN HIS/HER JURISDICTION
c. BE COMPLETELY
FAMILIAR WITH THE GRIEVANCE PROCEDURE.
d. RECEIVE COMPLAINTS
AND GRIEVANCES FROM THE MEMBERS AND
MAKE EVERY EFFORT IN CONFORMITY
WITH THE GRIEVANCE MACHINERY TO SATISFACTORILY ADJUST AND SETTLE ALL GRIEVANCES
e. REFER ALL GRIEVANCES THAT HAVE NOT BEEN SATISFACTORILY ADJUSTED AT THE APPROPRIATE STAGE TO THE CHIEF STEWARD
f. PROVIDE REGULAR REPORTS ON THE STATUS OF ALL GRIEVANCES TO THE LOCAL
g. SHOULD ATTEND AT LEAST FOUR (4) REGULAR MEETINGS PER YEAR.
h. KEEP THE MEMBERS THEY REPRESENT INFORMED OF UNION MATTERS
i. CARRY OUT SUCH OTHER DUTIES AS MAY BE PRESCRIBED FROM TIME
TO TIME BY THE LOCAL
j. TURN OVER ALL PAPERS, DOCUMENTS, FUNDS OR OTHER PROPERTY AT THE CONCLUSION OF HIS/HER TERM OF OFFICE TO THE LOCAL
OR TO HIS/HER SUCCESSOR IN THE OFFICE
ARTICLE
14 LOCAL COMMITTEES
(1) THE REGULAR COMMITTEES OF THE LOCAL SHALL BE:
A. ELECTION COMMITTEE
B. TRUSTEE
COMMITTEE
C. BYLAWS AND POLICY COMMITTEE
D. FRIENDSHIP COMMITTEE
E. OCCUPATIONAL HEALTH AND SAFETY COMMITTEE
F. JOINT
CONSULTATIVE COMMITTEE
G. WOMEN'S COMMITTEE
(2)
MEMBERS AND THEIR ALTERNATES OF ALL COMMITTEES SHALL BE APPOINTED BY A MAJORITY VOTE OF THE LOCAL EXECUTIVE BOARD, SUBJECT
TO THE RIGHT OF THE LOCAL MEMBERSHIP TO OVERRULE SUCH APPOINTMENTS AND/OR MAKE SUCH APPOINTMENTS AT A SPECIAL MEETING OF THE
MEMBERSHIP.
(3) VACANCIES ON COMMITTEES SHALL BE FILLED
IN THE SAME MANNER AS THE ORIGINAL APPOINTMENTS
(4)
A MEMBER OF ANY LOCAL COMMITTEE MAY BE REMOVED BY A MAJORITY VOTE OF THE LOCAL EXECUTIVE BOARD, SUBJECT TO THE RIGHT OF THE
LOCAL TO OVERRULE THE ACTION OF THE LOCAL EXECUTIVE BOARD. A COMMITTEE MAY ALSO BE REMOVED BY ACTION OF THE LOCAL IN A MEMBERSHIP
MEETING.
(5) DUTIES OF COMMITTEES:
A. ELECTION COMMITTEE: THE ELECTION COMMITTEE SHALL CONDUCT ALL NOMINATIONS
AND ELECTIONS AND REFERENDA OF THIS LOCAL.
B. TRUSTEE
COMMITTEE: THE TRUSTEE COMMITTEE SHALL:
(i) EXERCISE GENERAL
SUPERVISION OVER THE PROPERTY OF THE LOCAL, SUBJECT TO SUCH INSTRUCTIONS AS THEY MAY RECEIVE FROM THE LOCAL;
(ii) AUDIT THE BOOKS OF THE LOCAL AT THE END OF EVERY
THREE (3) MONTHS OF THE LOCAL'S FISCAL YEAR AND MAKE A REPORT TO THE LOCAL THEREON, ALSO AN ANNUAL
REPORT AT THE BEGINNING OF EACH FISCAL YEAR;
(iii)VERIFY THAT
ALL TRANSACTIONS INVOLVING LOCAL FUNDS AND PROPERTIES WERE PROPERLY AUTHORIZED;
(iv)REQUIRE THAT ANY OFFICER OF THE LOCAL HANDLING FUNDS OF THE LOCAL BE BONDED IN ACCORDANCE WITH THE UNION
CONSTITUTION OR ANY LAW
(v) AT A MEETING OF THE LOCAL A TRUSTEE
COMMITTEE OF TWO (2) MEMBERS SHALL BE ELECTED FOR A TWO (2) YEAR TERM OR IF NECESSARY SHALL BE APPOINTED BY THE EXECUTIVE
BOARD.
C. BY-LAWS AND POLICY COMMITTEE: THE BY-LAWS
AND POLICY COMMITTEE SHALL MEET ON A YEARLY BASIS TO REVIEW THE BY-LAWS AND POLICIES RECOMMENDING ANY REVISIONS IF NECESSARY.
ANY DEVIATIONS SHALL BE MET BY APPROVAL
FROM THE EXECUTIVE BOARD.
D.
FRIENDSHIP COMMITTEE: THE FRIENDSHIP COMMITTEE SHALL PROMOTE AND CONDUCT THE SOCIAL ACTIVITIES OF THE LOCAL. THEIR RESPONSIBILITY
ALSO INCLUDES THE ADMINISTRATION OF SCHOLARSHIPS, ACKNOWLEDGEMENTS OF BEREAVEMENTS, SICKNESS AND DISABILITY ABSENCE, AND RETIREMENTS.
E. OCCUPATIONAL HEALTH AND SAFETY COMMITTEE: RESPONSIBLE TO ATTEND ALL
OH&S MEETINGS. MUST BE RESPONSIBLE TO ENSURE THAT APPROPRIATE TIME IS BOOKED TO ATTEND MEETINGS. IF NOT ATTENDING, MUST
ARRANGE AN ALTERNATE TO ATTEND.
F. JOINT CONSULTATIVE
COMMITTEE: RESPONSIBLE TO ATTEND ALL JOINT CONSULTATIVE MEETINGS. MUST BE RESPONSIBLE TO ENSURE THAT APPROPRIATE TIME IS BOOKED
TO ATTEND MEETINGS. IF NOT ATTENDING, MUST ARRANGE AN ALTERNATE TO ATTEND.
G. WOMEN'S COMMITTEE: TO ADVANCE
THE ECONOMIC, SOCIAL, POLITICAL, AND CULTURAL INTERESTS OF WOMEN, IN KEEPING WITH CEP'S MANDATE. MUST MEET AT LEAST
TWICE ANNUALLY. ANY DEVIATION SHALL BE MET WITH APPROVAL FROM THE EXECUTIVE BOARD.
ARTICLE 15 ELECTIONS
(1).EXECUTIVE BOARD:
THE TERM IN OFFICE FOR THE EXECUTIVE BOARD MEMBERS IS TWO (2) YEARS. EXECUTIVE BOARD OFFICERS SHALL
BE NOMINATED AND ELECTED DURING THE MONTHS OF NOVEMBER OR DECEMBER. THE PRESIDENT AND SECRETARY SHALL BE ELECTED IN EACH EVEN-NUMBERED
YEAR. THE TREASURER AND VICE-PRESIDENTS SHALL BE ELECTED IN EACH ODD-NUMBERED YEAR. ALL SHALL BE ELECTED BY SECRET BALLOT
AMONG THE MEMBERS IN GOOD STANDING.
NOMINATIONS WILL TAKE
PLACE AT THE TIME OF THE ELECTION WITH NOMINEE THERE TO ACCEPT OR A WRITTEN SIGNED LETTER TO ACCEPT NOMINATION.
ONLY MEMBERS
OF THE LOCAL IN GOOD STANDING SHALL BE ELIGIBLE TO HOLD OFFICE.
a. PRESIDENT,
SECRETARY, TREASURER, VICE PRESIDENT PRINCE COUNTY, VICE PRESIDENT QUEENS COUNTY AND THE VICE PRESIDENT OF KINGS COUNTY IN
THAT ORDER SHALL BE ELECTED BY THE MEMBERSHIP AT LARGE. THE NOMINEE RECEIVING A MAJORITY OF VOTES CAST SHALL BE DECLARED ELECTED.
IN THE EVENT THAT THERE IS NOT A NOMINEE WITH A MAJORITY OF VOTES, A RUN-OFF ELECTION SHALL BE HELD BETWEEN THE TWO NOMINEES
RECEIVING THE HIGHEST NUMBER OF VOTES, AS PER ARTICLE 14 OF THE CONSTITUTION.
b. CHIEF STEWARD
SHALL BE APPOINTED BY THE EXECUTIVE BOARD FOR A TWO (2) YEAR TERM.
(2) SHOP STEWARDS:
a. THERE SHALL BE AS MANY SHOP STEWARDS AS THE LOCAL DEEMS NECESSARY. THEY SHALL
BE APPOINTED BY THE EXECUTIVE BOARD, IN CONSULTATION WITH THE WORK GROUP, FOR A TWO (2) YEAR TERM SUBJECT TO THE RIGHT OF
THE LOCAL MEMBERSHIP TO OVERRULE SUCH APPOINTMENT.
b. WHEN
A VACANCY OCCURS IN THE POSITION OF SHOP STEWARD, THE SHOP STEWARD SHALL BE APPOINTED BY THE EXECUTIVE BOARD IN CONSULTATION
WITH THE WORK GROUP.
(3) CONVENTION DELEGATES:
a. THE PRESIDENT OF THE LOCAL SHALL BE THE HEAD OF DELEGATION AND THE FIRST DELEGATE
TO ALL CEP, CLC, AND SUBSIDIARY BODY CONVENTIONS.
b. OTHER
DELEGATES THAT THE LOCAL IS ENTITLED TO SEND SHALL BE ELECTED BY REFERENDUM OF THE MEMBERSHIP.
c. TO BE ELIGIBLE AS A DELEGATE, ONE MUST HAVE ATTENDED AT LEAST TWO (2) MEMBERSHIP MEETINGS
IN THE TWELVE (12) MONTHS PRECEEDING THE ELECTION.
d. IN
THE EVENT THE LOCAL ELECTS MORE THAN ONE DELEGATE TO THE UNION CONVENTION, THE LOCAL SHALL DETERMINE THE CONVENTION VOTES
ASSIGNED TO EACH DELEGATE IN ACCORDANCE WITH ARTICLE 8 OF THE CONSTITUTION.
(4) LOCAL COMMITTEES:
THE TERM FOR
THE VARIOUS COMMITTEE MEMBERS IS TWO (2) YEARS COMMENCING IN JANUARY OF EACH EVEN-NUMBERED YEAR, UNLESS OTHERWISE SPECIFIED.
(5) THE ELECTION COMMITTEE SHALL CONDUCT ANY REFERENDA SUBMITTED TO THE
MEMBERSHIP.
(6) A MEMBER SHALL NOT BE PERMITTED TO SIT
ON THE ELECTION COMMITTEE FOR ANY ELECTION IN WHICH HE/SHE IS A CANDIDATE.
(7) ALL QUESTIONS CONCERNING THE CONDUCT AND CHALLENGES OF ELECTIONS SHALL BE DETERMINED BY THE ELECTION
COMMITTEE, SUBJECT TO THE RIGHT OF APPEAL TO THE EXECUTIVE BOARD OR MEMBERSHIP OF THE LOCAL.
(8) OFFICERS SHALL TAKE OFFICE IN THE JANUARY FOLLOWING THEIR ELECTION.
ARTICLE 16 VACANCIES
THE VICE PRESIDENT OF THE LOCAL SHALL FILL A VACANCY IN THE OFFICE OF THE LOCAL PRESIDENT.
VACANCIES IN OTHER OFFICES SHALL BE FILLED IN THE SAME MANNER AS THAT REQUIRED FOR REGULAR ELECTIONS AND WITHIN SIXTY (60)
DAYS AS REQUIRED BY THE CONSTITUTION.
ARTICLE 17 OATH OF OFFICE
EACH ELECTED OFFICER OF THE LOCAL, AFTER MEETING ALL OTHER QUALIFICATIONS
SHALL BE DULY INSTALLED UPON TAKING THE FOLLOWING OATH:
INSTALLING OFFICER:
"DO YOU SOLEMNLY AFFIRM TO FAITHFULLY EXECUTE THE OFFICE TO WHICH YOU HAVE
BEEN ELECTED, AND WILL, TO THE BEST OF YOUR ABILITY PRESERVE, PROTECT AND DEFEND THE CONSTITUTION OF THE COMMUNICATIONS, ENERGY
AND PAPERWORKERS UNION OF CANADA, AND UPON COMPLETION OF YOUR TERM OF OFFICE, DELIVER TO YOUR SUCCESSOR ALL UNION BOOKS, PAPERS
AND PROPERTY THAT MAY BE IN YOUR POSSESSION?"
RESPONSE:
"I DO."
ARTICLE 18 CHARGES, TRIALS AND APPEALS
(1) CHARGES: MEMBERS OF THIS LOCAL MAY BE FINED, SUSPENDED OR EXPELLED FOR ANY OF THE ACTS ENUMERATED
IN ARTICLE 17.01 OF THE UNION CONSTITUTION.
(2) TRIALS:
ANY ACCUSED PERSON SHALL BE TRIED UNDER THE PROVISIONS OF ARTICLE 17.02 OF THE UNION CONSTITUTION.
(3) LOCAL DISCIPLINARY COMMITTEE: THE DISCIPLINARY COMMITTEE SHALL BE COMPOSED
OF THREE PERSONS WHO ARE MEMBERS OF THIS LOCAL APPOINTED BY THE PRESIDENT IN ACCORDANCE WITH ARTICLE 17.03.08 OF THE UNION
CONSTITUTION.
(4) APPEALS: A MEMBER OR OFFICER OF THIS
LOCAL, UPON BEING FOUND GUILTY BY THE DISCIPLINARY COMMITTEE, MAY APPEAL AS PROVIDED IN ARTICLE 17.04 OF THE UNION CONSTITUTION.
ARTICLE 19 RECALL
ANY STEWARD MAY BE RECALLED BY A PETITION OF 2/3 OF THE MEMBERS IN THE STEWARDS VOTING CONSTITUENCY.
ATTACHED TO THE PETITION SHALL BE A DESCRIPTION OF THE CONCERN AND THE APPROXIMATE DATES THEREOF. THE PETITION SHALL
BE FILED WITH THE SECRETARY OF THE LOCAL.
ARTICLE
20 ADOPTION AND AMENDMENTS
THESE BYLAWS
MAY BE INITIALLY ADOPTED AND AMENDED AT ANY TIME BY EITHER OF THE FOLLOWING METHODS:
(1) BY A MAJORITY VOTE BY SECRET BALLOT OF THE MEMBERS PRESENT, AS PER ARTICLE 10, AT A LOCAL
MEETING, AFTER REASONABLE NOTICE OF THE INTENTION TO VOTE UPON SUCH QUESTION. (REASONABLE NOTICE SHALL NOT BE LESS THAN FOURTEEN
(14) DAYS).
(2) BY A MAJORITY OF THOSE VOTING ON THE
QUESTION BY A REFERENDUM CONDUCTED BY SECRET BALLOT.
ARTICLE 21 STRIKES
THE CALLING, CONDUCT AND TERMINATION OF STRIKES AFFECTING THIS LOCAL SHALL AT
ALL TIMES BE CARRIED ON IN COMPLIANCE WITH THE RULES PRESCRIBED BY THE UNION AND ARTICLE 16 OF ITS CONSTITUTION.
ARTICLE 22 INCIDENTAL EXPENSES
THE LOCAL PRESIDENT SHALL RECEIVE INCIDENTAL EXPENSES OF $3000.00, THE LOCAL VICE PRESIDENT
$1750.00, THE TREASURER $1250.00, THE SECTRETARY $1250.00, THE LOCAL VICE PRESIDENTS $750.00, AND THE CHIEF STEWARD $500.00.
THE INCIDENTAL EXPENSES SHALL BE PAID ON A YEARLY BASIS, WITHOUT REQUIRING RECEIPTS. ANY EXECUTIVE BOARD MEMBER WHO
WORKS IN AN ACTING MANAGEMENT ROLE FOR MORE THAN 30 DAYS SHALL HAVE THEIR INCIDENTAL EXPENSES PRO-RATED.
ARTICLE 23 MISCELLANEOUS
(1) WHEREVER IN THESE BYLAWS THE WORD CONSTITUTION IS MENTIONED, THE CONSTITUTION IS MEANT
TO BE THAT OF CEP.
(2) PROXY VOTING SHALL NOT BE ALLOWED
IN LOCAL VOTING PROCEDURE.
(3) THE FISCAL YEAR OF THE
LOCAL SHALL BE FROM JANUARY 1 TO DECEMBER 31, FOR EACH CALLENDAR YEAR.
(4) IT SHALL BE THE POLICY OF THIS LOCAL TO INITIATE AND MAINTAIN MEMBERSHIP IN THE PRINCE EDWARD ISLAND FEDERATION
OF LABOUR.
(5) THE LOCAL PRESIDENT, IN CONJUNCTION WITH
THE TREASURER, SHALL HAVE SIGNING POWER TO DONATE A MAXIMUM OF $200.00 FOR EACH STRIKE APPEAL FROM THE FEDERATION OF LABOUR
AND/OR LOCALS OF CEP. ANY AMOUNT EXCEEDING $200.00 SHALL HAVE PRIOR APPROVAL OF THE EXECUTIVE BOARD. DONATIONS SHALL NOT EXCEED
THE
TOTAL BUDGETED AMOUNT WITHOUT MEMBERSHIP APPROVAL.
POLICY 1 – RETIREMENT GIFTS
THE PRESIDENT OR HIS OR HER DESIGNATE SHALL PRESENT AN APPROPRIATE GIFT TO THE MEMBER OR THE MEMBER'S CHARITY
OF CHOICE WITH A VALUE OF $75.00 OR LESS.
POLICY 2 - EXPENSES
a.PER DIEMS:
OUT OF PROVINCE MEALS SHALL BE TIED TO THE NATIONAL
POLICY REGARDING PER DIEMS.
IN
PROVINCE MEALS $60.00 PER DAY.
BREAKFAST
- $10.00, LUNCH - $22.50 AND DINNER $27.50
b. MILEAGE
PERSONAL AUTO .44 CENTS PER KM.
LOCAL UNION MEMBERS ATTENDING MONTHLY MEETINGS SHALL BE REIMBURSED THE SAME RATE PER KM ON CONDITION THE MEMBER’S
ROUND TRIP EXCEEDS 50KM AND ATTEMPTS HAVE BEEN MADE TO UTILIZE CAR POOLS. ONLY ONE MEMBER PER CAR POOL SHALL BE REIMBURSED.
c. CAR RENTAL: (CANNOT BE CONSIDERED AS PERSONAL AUTO)
MILEAGE WILL NOT BE PAID IF IT’S MORE ECONOMICAL TO RENT A VEHICLE OR FLY
ECONOMY. IF ONE CHOOSES TO USE THEIR PERSONAL VEHICLE THE COST TO THE LOCAL SHALL NOT EXCEED THE COST OF RENTING A VEHICLE
OR AN ECONOMY AIRFARE.
d. TOLLS, PARKING, TAXIS AND
BUS FARES:
ALL EXPENSES RELATING TO TOLLS, PARKING, TAXIS,
AND BUS FARES SHALL BE REIUMBURSED THE ACTUAL COSTS WITH RECEIPTS. A LETTER SIGNED BY THE CLAIMANT MAY BE SUBMITTED TO THE
TREASURER FOR EXECUTIVE BOARD APPROVAL WHEN A RECEIPT IS UNAVAILABLE.
e. EXPENSES AND TRAVEL:
MEMBERS, WHO DO NOT RETURN
HOME AND CHOOSE TO BE RESPONSIBLE FOR THEIR OWN ACCOMODATIONS WILL BE ENTITLED TO $100.00 PER DAY NOT TO EXCEED THE COST OF
AN APPROVED HOTEL OR MOTEL.
IT IS UNDERSTOOD THAT WHEN
MEMBERS CHOOSE THIS OPTION, THE LOCAL ACCEPTS NO RESPONSIBILITY, WHATSOEVER, FOR LOSS OR DAMAGE TO PERSONAL PROPERTY OR THE
INJURY OF THIRD PARTIES WHILE MEMBERS ARE AT THE ACCOMADATIONS OR ENROUTE TO OR FROM THE ACCOMODATION AND WORKSITE.
ALL TRAVEL IS TO HAVE PRIOR APPROVAL BY EXECUTIVE BOARD.
1. INCIDENTALS:
INCIDENTAL EXPENSES ON LEGITIMATE UNION BUSINESS MAY BE PAID WHEN ACCOMPANIED BY RECEIPTS. A LETTER SIGNED BY THE CLAIMANT
MAY BE SUBMITTED TO THE TREASURER FOR EXECUTIVE BOARD APPROVAL WHEN A RECEIPT IS UNAVAILABLE.
POLICY 3 – BABYSITTING SUBSIDY
$7.00 PER HOUR.
POLICY 4 – BEREAVEMENT
IN THE
EVENT OF THE DEATH OF A FAMILY MEMBER, A BIBLE OR OTHER APPROPRIATE DOCUMENT, OR, A CARD PLUS A DONATION OF $50.00 TO A DESIGNATED
CHARITY, SHALL BE PRESENTED ON BEHALF OF THE LOCAL.
FAMILY
MEMBERS SHALL INCLUDE SPOUSE, CHILD, PARENT, MOTHER-IN-LAW, GRANDMOTHER, FATHER-IN-LAW, GRANDFATHER, BROTHER OR SISTER AND
ANY RELATIVE RESIDING WITH THE MEMBER AT THE TIME OF DEATH.
POLICY 5 - EDUCATION
IT IS THE
POLICY OF CEP LOCAL 401 TO AWARD FOUR (4) ANNUAL BURSARIES OF $500.00 TO MEMBERS IN GOOD STANDING WHOSE CHILDREN ARE
CONTINUING THEIR EDUCATION BEYOND HIGH SCHOOL.
THE BURSARIES
ARE FOR FULL TIME ATTENDANCE IN A PROGRAM AT ANY ACCREDITED UNIVERSITY OR COLLEGE.
THE AWARDS SHALL BE MADE IN THE NAME OF THE WINNING APPLICANT AND THE NAME OF THE ACCREDITED
UNIVERSITY OR COLLEGE.
APPLICATIONS MUST BE ON THE PRESCRIBED
FORM AND MUST BE RECEIVED BY THE RECORDING SECRETARY OF THE LOCAL, NO LATER THAN THE START OF THE MAY REGULAR MONTHLY
MEMBERSHIP MEETING.
THE WINNING APPLICANTS’S PARENT
OR LEGAL GUARDIAN MUST BE IN ATTENDANCE AT THE MAY REGULAR MONTHLY MEMBERSHIP MEETING, FOR THE DRAW.
SHOULD A WINNER FAIL TO CERTIFY ACCEPTANCE, THE BURSARY SHALL BE AWARDED TO THE ALTERNATE.
ANY DEVIATIONS OF THESE RULES SHALL BE APPROVED BY THE EXECUTIVE BOARD.
POLICY 6 – SICKNESS AND DISABILITY ABSENCE
IT IS THE POLICY OF CEP LOCAL 401 TO PRESENT A GET WELL CARD TO ANY MEMBER
WHO IS ABSENT DUE TO SICKNESS AND/OR DISABILITY EXCEEDING A TWO (2) WEEK PERIOD.
IF
THE SICKNESS AND/OR DISABILITY EXCEEDS ONE (1) MONTH, THE MEMBER SHALL BE VISITED BY A LOCAL REPRESENTATIVE WITH A FRUIT BASKET
OR OTHER APPLICABLE FOOD BASKET NOT EXCEEDING A VALUE OF $25.00
ANY DEVIATIONS OF THESE RULES
SHALL BE APPROVED BY THE EXECUTIVE BOARD.
POLICY 7 - CEP RETIREMENT COUNCILS
CEP LOCAL 401 SHALL PROVIDE APPROPRIATE SUPPORT, BOTH MORAL AND MONETARY, IN THE ESTABLISHMENT
AND
CONTINUING OPERATION OF A LOCAL CEP RETIREMENT COUNCIL.
POLICY 8
– POLICY CHANGES
ALL POLICY
CHANGES SHALL BE APPROVED BY THE MEMBERSHIP.
Revised APR 4, 2011